External Sharing Report

Find objects that are shared with people outside of your organization in the following locations.

Prerequisite(s)

• You have connected to an environment as a Global Administrator, SharePoint Administrator, or Site Collection Administrator.

Index

How-To

• From Explorer
• From Reporting 

Select Object Types

How-To

From Explorer

1. Select the item you would like to perform the action on from the Explorer.
2. Click External Sharing Report  from the Quick Actions panel.
3. Select the object types you want to include in the report (see below for details).
4. Click
5. The report will run, and you will have access to a report with the results (successes, warnings, or errors).
6. In the case that there are warnings or errors, they will be displayed with details in separate tabs near Results.

From Reporting

1. Click Security.
2. Click External sharing report under Recommended reports.
3. Select the object types you want to include in the report (see below for details).
4. Select the target of the report.
5. Select 
6. In the case that there are warnings or errors, they will be displayed with details in separate tabs near Results.

Select Object Types

Select the object types that you would want to include in the report.

• Show Sites: In the results, all the sites that are shared to external users will be shown.
• Show Lists: In the results, all the lists that are shared to external users will be shown.
• Show Content: In the results, all the list items and documents that are shared to external users or shared via anonymous guest links will be shown.
• Use local cache: By default, ShareGate Desktop uses a local cache to avoid having to query SharePoint each time you perform a Find operation. If you want to force ShareGate Desktop to refresh its cache when performing this Find operation, simply turn the Use local cache setting to Off.